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Sample Documents

Specimen of Demand Letter

Date: 

Ref no.

(To be typed in Company's Official Letterhead in English) 

Zenith Progressive Pvt. Ltd.
(License No. 679/063/064 Under Nepal Government - Dept of Labour) 
P.O. Box 4163, Nil Saraswoti Than, 
Gairidhara,
Kathmandu, Nepal 

Dear Sir/s 

Please arrange to recruit ...............................(Required no.) Nepalese Nationals for our Company as per the details given below, against the following terms and conditions. 

S.No.CATEGORIESQUANTITYSALARY
1   
2   


Total number of workers ___________ only. 

OTHERS TERMS AND CONDITIONS 

1. Contract for - 2 years
2. Duty Hours - 8 hrs a day, 6 days a week
3. Food & Accommodation - Provided by the company
4. Transportation - Provided by the company
5. Medical & Insurance - Provided by the company from residence to the work site and vice versa.
6. Air ticket - Provided by the company after completion of contract period
7. Annual Leave - 15 days per year
8. Paid overtime works, if any

All the others terms and conditions as per the country Labour Law. 

This Demand Letter is valid for the recruitment of ………. Persons. 

Thanking you. 

________________
(Name & Designation of Authorized Signatory)
Signature & Seal



(This Demand Letter must be attested by the Chamber of Commerce and the Ministry of Foreign Affairs of the Employer's Country) 

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Specimen of Consulate Letter


Date: 
Ref. 

His Excellency
The Honorable Consul General
Royal Saudi Arabian Embassy,
Dhaka, Bangladesh


Your excellency,

We M/s ..........................(Company name).........................................., Commercial Registration No. ……………………… Post Box: ……………………, (Address) ……………… Saudi Arabia do hereby appoint M/S Zenith Progressive Pvt. Ltd., P.O. Box 4163, Nil Saraswoti Than, Gairidhara, Kathmandu, Nepal having license no. 679/063/064 , as our true and lawful attorneys/agents in Nepal by virtue of Power of Attorney executed by us in their favour are empowered to approach on our behalf for processing visa applications and obtaining the visa of Nepalese nationals who are selected to work with us in Saudi Arabia against Block Visa No. ………………………..… Dated………………….. 

Cordially yours, 

___________________
(Authorized Signature and Seal of the company) 

Note: This consulate letter should be typed on the official letterhead of the company in Arabic Language and must be attested by both Chamber of Commerce and the Ministry of Foreign Affairs of Kingdom of Saudi Arabia.


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Specimen of Agreement of Manpower Mobilization



Date: 

This Agreement has been made on the day of. ..............(dd/mm/yy)........................... between M/s ...................................... (Name, full address and P.O. box of the Employer company)............................................... (Herein after called the First Party) and M/S Zenith Progressive Pvt. Ltd., P.O. Box 4163, Nil Saraswoti Than, Gairidhara, Kathmandu, Nepal having license no. 679/063/064  (Herein after called the Second Party) on the following Terms and Conditions, in connection to the mobilization of Manpower in. ……(Name of the employer's country)… 

1. The Second Party agrees to deploy total ..............(Required no.)........................... Nepalese workers (As per the Demand Letter dated .........................) to the First Party. 

2. The First Party should provide the necessary documents like Demand Letter, Power of Attorney, Employment Agreement Paper etc. to the Second Party. 

3. The FIRST PARTY should provide all the facilities mentioned in the Demand Letter to the workers, throughout the Contract Period. The First Party will be fully responsible for everything while the workers are working with or under him. 

4. The Second Party will be responsible for all the expenses in the following cases:

    i) Visas Expired
    ii) Workers are proved inefficient (Within 3 months' probation period)
    iii) Workers are medically unfit to work (Within 3 month)

5. Agreement will be in force since while signed by both parties and end with the Two years' contract period of the mobilized workers. 

6. All the other terms and conditions are as per the Labour Law of the concerned Country. 



_________________________
The First Party

-------------------------
(Seal & Signature)
_________________________
The Second Party
Zenith Progressive Pvt. Ltd.

-------------------------
(Seal & Signature)


(NOTE: THIS AGREEMENT PAPER SHOULD BE ON THE OFFICIAL LETTER HEAD OF THE EMPLOYER COMPANY WITH SEAL AND AUTHORIZED SIGNATURE. THIS IS NOT NEEDED TO BE ATTESTED. THIS AGREEMENT PAPER IS ESSENTIAL FOR THE GOVT. FORMALITIES IN NEPAL.)

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GUARANTEE LETTER


(To be typed in Company's Official Letterhead in English)

Date:


To
Director General
Department of Labour & Employment Promotion,

Ministry of Labour & Transport
Nepal Government

Sub: Guarantee for local employment

Sir,

M/S Zenith Progressive Pvt. Ltd., P.O. Box 4163, Nil Saraswoti Than, Gairidhara, Kathmandu, Nepal having license no. 679/063/064 is our true and lawful recruiting Agent in Nepal. We have already provided all the necessary documents for recruiting the Nepali workers from Nepal. We are recruiting Nepali workers through M/S Zenith Progressive Pvt. Ltd.. We have agreed and promised not to deploy our workers out of country and other companies. All the workers will be working with us in our above mentioned company. We will be responsible on this matter. This is our guarantee letter on behalf of our company. 

Best Regards, 



_________________        
Name of Employer:-
Designation:-
(Seal & Signature)


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(For the employment contract, the standard contract of company may be used, but there should be following main conditions) 

This contract of employment is executed and entered into by and between: 

1. Employer: ........................................
(Name, Address, Tel. No., Fax No. and Email address of the Employer) 
2. Employee: Mr.. ……………………………holder of passport No ………………….
Both of whom voluntarily bind themselves to the following term and conditions; Basic Term of Contract: 

1. Employee Job Title or Position: ……………………………………… 
2. Basic Monthly Salary : ……………………………………………….
3. Duration of Contract: The duration of the contract should not be less than two years, but in special case where salary is comparatively higher than in normal cases, lesser duration may be considered.
4. Traveling Expenses: The economy class air ticket will be provided by the employer for both ways.
5. Accommodation: The employer will provide suitably furnished accommodation at free of cost. In case of working in a community where lodging can be rented and employer wishes to pay cash in lieu of rent, it shall be paid at a rate suitable to the locality. 
6. Food (If provided) : The employer will provide three meals per day to the employee free of charge or 25% of the basic salary in lieu there of. 
7. Working Days and Working Hours: Normal working days shall be six days per week and one day paid holiday per week and working hour shall be 8 hours per day, 48 hours per week. 
8. Overtime: In case the employer requires the worker to work overtime or on holidays, the employer shall pay for overtime or holiday work at 1.5 times and 2 times of basic salary rate.
9. Leave Benefit: The employer shall clearly state the weekly holidays, annual holidays and annual vacation specifying number of days, payment or wages or other compensation, which shall be according to the laws of the country of the employment. 
10. Medical Treatment: The employer shall provide free medical services, including medicines. 
11. Insurance: The employer shall provide necessary insurance against death or injury according to the laws of the country of employment. 
12. Renewal of Contract: The contract is renewable with mutual agreement of both the employer and employee. 
13. Other Terms and Conditions: Other terms and conditions favorable of the employee not covered herein and which the laws of country of employment provide, shall apply and form part of this contract. 




THE FIRST PARTY 
Authorized Signature & Company Stamp 



_______________________ 
Signature of Employer, Date 

THE SECOND PARTY




_______________________ 
Signature of Employer, Date